If you are running a file server, you’re at risk.That’s because, as collaboration and mobility needs evolve, a file server just can’t keep up. Here are five reasons why file servers slow down customers.
File servers became popular in the business world because they solved two problems at once: they centralised data, and they made back-up easy. But file servers have their problems. Cost of ownership is the obvious one: not only do file servers require constant maintenance and upgrades, but—as ZDNet reports, each file server drains up to $700 a year in electricity alone. And that’s just the tip of the iceberg. When you compare file servers to modern file sync and share tools, you realise that many essential features are missing.
- File servers are high-cost and low-agility.
File servers are machines, and machines need maintenance and upgrades.
Plus they need an IT staff to administer them and even space in the office
to house them. All this adds up to significant expense. What happens
when your customer expands? That’s more money and more resources
lost in building out more server space. Simply put, file servers can suck up
precious capital that you need for other things.
- You get no uptime guarantees.
How much would it cost a business to be down for a day? How about for even 1
hour? According to VentureBeat, about 73% of businesses have had some type
of interruption in the past 5 years. While cloud-based services offer uptime
guarantees of up to 99.999%, file servers can’t come close. And any downtime
means lost data and missed opportunities.
- File servers aren’t made for a mobile workforce.
Today’s mobile workforce needs immediate access to their data from
anywhere, on any device. With a file server, “mobile” means logging in to a
VPN on a laptop or dealing with the hassle of configuring a mobile device
connection. And even then, it might not work with all devices.
- Sharing files externally is complicated—if it’s possible at all.
In today’s business world, your customers often need to view or collaborate
on files. But their file server may not provide this capability. Even if it does,
it’s hard to set up on the server side, to say nothing of the requirements on
your customer’s computer. Once again, there’s additional investment in time,
money and energy.
- Collaborating on files gets messy. Fast. What happens when two people both need to work on a file? How do you prevent one person from overwriting the work of the other? With file servers, you don’t have control over versioning and overwriting. It’s a chaotic mess and a drain on productivity. Multiple copies of the same data take up precious storage space, users upload and download with abandon, data gets moved or lost. It all eats up revenue and frustrates staff.